Conference Production Company in London
We are a conference production company in London delivering the technical and operational side of conferences — stage, AV, screens, speaker management, breakouts and show-calling — so the programme runs to the minute.
- Show-called to a timed run of order
- Speaker slides collected, checked and rehearsed
- Breakouts and plenary run by one crew
How we run conference production in London
Conferences fail on transitions. A conference production company in London earns its fee in the ninety seconds between sessions: the next speaker miked, the right deck loaded, the room reset and the audience moved without dead air.
We build the run of order first, then specify the technical rig to serve it — rather than dropping a standard rig into the room and hoping the agenda fits.
What we deliver
Staging and set
Stage design, set build, lectern, seating layout and branded scenic elements.
AV and screens
Sound, lighting, LED or projection, comms and playback, specified for the room.
Speaker management
Deck collection, formatting, rehearsal scheduling and a speaker-prep area on the day.
Show-calling
Timed run of order, stage management, cues and transitions across plenary and breakouts.
Capture
Session recording, streaming and photography coordination.
What it costs
Up to 250 delegates, staging, AV, crew and show-calling.
Plenary plus breakouts, speaker management, recording.
Large-format staging, broadcast capture, multi-day build.
Venue hire and catering are typically contracted directly by you; our quote covers production, crew and management so the two are never blurred.
From first call to delivery
- Step 1
Agenda review
We read the programme for technical and timing risk before quoting anything.
- Step 2
Technical proposal
Rig specification, crew list, schedule and costs, based on a site visit.
- Step 3
Speaker and rehearsal
Decks in ahead of time, rehearsals scheduled, run of order locked.
- Step 4
Build, show, strike
Build day, show-called delivery, and a clean strike within the venue's window.
This is a good fit if
- 100+ delegates and a programme with multiple speakers
- Transitions and timing matter to the day's credibility
- You want production separated from venue and catering
We're probably not right if
- A boardroom meeting with a screen
- You need dry-hire kit with no crew
- The venue mandates an in-house supplier with no flexibility
Conference Production (London) — questions we get asked
- A single-day, single-room conference for up to 250 delegates typically starts at £15,000 for staging, AV, crew and show-calling. Multi-room conferences usually run £30,000–£80,000.
- Yes. Where a venue mandates in-house AV we take the production management and show-calling role and direct their crew.
- Yes — breakout rooms are crewed and cued from the same production office as the plenary.
- Decks are collected in advance, formatted to a template, checked for media issues and loaded on a single playback machine.
- Both. Recording and streaming can be added per room, with recordings delivered per session.
- Typically 100 to 1,500 delegates. Beyond that we scale crew and build a longer build schedule.
Where to go next
Tell us the date and the numbers
Send the brief and you'll get an itemised, deliverable quote — not a brochure.
Request a quote